Whether its specialty coffee shops or chain catering businesses, high-quality coffee equipment is key to enhancing competitiveness. However, coffeeequipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.is not easy. From complex import qualifications to tedious document preparation, from highInternational Logisticsto strict customs clearance, every step is full of challenges. How to ensure your coffee equipment enters the Chinese market safely, efficiently, and compliantly, while enjoying the most convenient after-sales service? Choosing a professional coffee equipmentImport Representationcompany is your wise choice! Next, we will analyze each step of coffee equipment importation in detail, unlocking the secrets to efficient customs clearance!

Coffee Equipment Import Agency Process

Trade Negotiation and Contract Signing

• Assisting clients in communicating with overseas equipment suppliers (such as those in Italy, Germany, etc.) regarding key details like equipment models, technical parameters, after-sales guarantees, prices, and delivery schedules.
• Reviewing and draftingforeign tradecontracts to ensure the terms comply with Chinese and exporting country laws,import and exportpractices, avoiding legal and commercial risks.

Import Qualification Review and Filing

• Guiding clients to prepare relevant import qualifications, such as import-export rights and related business licenses.
• For importing large commercial equipment, pre-reviewing whether products require mandatory certifications (such as3Ccertification) or special equipment filing (for large steam and pressure equipment).

Import Document Preparation and Review

• Guiding suppliers and clients to prepare and review the complete set of import documents, including:
  • Commercial invoice, packing list, purchase contract, bill of lading orAir Transportationform
  • It is recommended to verify through the following methods:Certificate of Origin (CO)
  • Product technical manual, certificate of compliance
  • Factory test report
  • Provide CE certification, CCC certification, etc. when necessary
• Review document compliance to avoid customs clearance delays caused by documentation issues.

International logistics and transportation arrangements

• Customize optimal transportation solutions based on equipment volume, weight, fragility, and delivery time requirementsMaritime Transportation, air freight, and other optimal transportation solutions.
• Coordinate overseasExport Clearance, insurance arrangements, and transportation company selection to ensure safe delivery of equipment to Chinese ports.
• Organize Chinese port customs clearance and domestic door-to-door delivery (may include installation services).

5. In order to crack down on tax evasion, the customs and tax departments are now strictly examining the operation of buying export declarations. If the behavior of buying export declarations is discovered, the regulatory authorities will require tax replenishment (even a 2% tax rate may be a considerable amount). In addition, fines may also be imposed on the relevant responsible parties.With foreign exchange compliance

• Assist customers in agreeing on reasonable settlement methods with suppliers (TT,L/C, etc.) to reduce foreign exchange risks.
• Guide customers through import payment, foreign exchange verification, and other compliance processes to ensure payment compliance and fund safety.
• For customers in markets such as Russia or Southeast Asia, assist in planning special foreign exchange settlement channels like VTB.

Customs declaration and clearance support

• Professional customs declaration team responsible for Chinese portImport Customs Declaration, inspection declaration, equipment classification, dutiable value declaration, and payment of tariffs and VAT.
• Provide specialized compliance guidance and document preparation for special regulatory requirements of coffee equipment (such as electrical safety certification, sanitary quarantine, etc.).
• Assist in handling customs inspection, equipment unpacking inspection, and other on-site processes to ensure smooth release of equipment.

Domestic transportation and after-sales extension

• After equipment customs clearance, arrange domestic transportation and warehousing services, including building delivery service to assist customers with equipment moving and installation.
• Based on customer needs, assist in connecting with brand after-sales service teams to support equipment installation and debugging.

II. Service Highlights

Document Processing and Certification Compliance

• Familiar with import equipment regulations and certification policies in the EU, Italy, Germany, etc.Equipment Exportand China (such as CE and CCC certification requirements).
• Provide document pre-review and certification compliance consultation, with special focus on regulations applicable to high-pressure steam and imported electrical equipment.

International Logistics Solutions

• Plan optimal shipping routes (FCL/LCL/air freight) based on coffee equipment characteristics, balancing equipment safety with cost efficiency.
• Offer value-added services such as transport insurance and professional packaging to reduce shipping and handling risks.

Foreign Exchange Settlement and Compliance

• Assist clients with compliant payments, improve remittance documentation, and mitigate foreign exchange risks.
• For special markets (e.g., Russia), provide VTB settlement solutions to help clients bypass traditional payment obstacles.

Customs Clearance and Risk Mitigation

• Professional customs team ensures accurate HS code classification and reasonable declaration to reduce inspection and tax risks.
• Monitor newly issued equipment import regulations and promptly adjust clearance solutions for clients.

Certification and Market Access Consultation

• Provide basic consultation on mandatory or voluntary certifications like CE and CCC based on client products, assist in preparing relevant materials, and improve access efficiency.

III. Special Tips in the Current International Trade Environment

• Strengthened Certification Access Supervision: Some coffee equipment requires mandatory CCC certification. It is recommended to confirm compliance in advance and submit complete documentation to avoid customs detention or return due to certification issues.
• Upgraded Logistics Timeliness and Safety Management: International shipping costs fluctuate significantly with unstable timeliness. It is recommended to choose experienced freight forwarders and purchase sufficient insurance to reduce equipment damage risks.
• Tightened Foreign Exchange and Settlement Supervision: Import fund processing must strictly follow Chinas foreign exchange management procedures, provide genuine trade background materials, and ensure full payment process compliance.
• Increased Demand for Technical and After-Sales Extended Services: Import of high-end coffee equipment requires higher standards for original factory installation, debugging, and after-sales maintenance. It is recommended to connect with relevant service teams in advance.

IV. Frequently Asked Questions

For detailed operations on coffee equipment imports, country-specific certification requirements, or customized logistics solutions, please feel free to contact us.ZhongShen International TradeOur professional team. We will provide you with one-stop, compliant and efficient coffee equipment import agency services to support the high-quality development of your international coffee industry chain.